A common seal used to be very important in the past because it was a mandatory item to use for the purpose of authorizing and authenticating documents before they get released from a company. However, due to the changes in the laws and regulations around many countries in the world, the uses of a common seal is no longer a must in most places. Its importance has heavily watered down now, however it still holds many benefits that can put your company in a positive light. If you are still contemplating whether you need a common seal or not, you should definitely learn about the many advantages it can bring you and decide for yourself.
1. Exude the Right Impression
A common seal can really complete the look of the document that is to be issued by the company. A document with the mark of a common seal can appear more professional as well as elegant. You can truly impress the recipient of the document by adding the mark of a common seal along with the signature of the company’s director because you will look like a company that is proper and does extra length to do a job properly. The document that has the mark of a common seal will feel more formal and important, thus it can also leave a long-lasting impression upon the receiver of the document.
2. Avoid Mistakes
A common seal can help you avoid mistakes before you release a document. It can be a reminder for you to make sure that you proofread everything before you leave the mark of a common seal that finalizes the process of document authorization and authentication. Always remember to take a moment to thoroughly read the entire document before you sign and impress it with the common seal. That way, you can definitely make sure that everything stated on the document is right in content as well as grammar, spelling, and language structure.
3. Signature Substitution
A company’s director might not always be present in the office when a document needs to be urgently authorized and issued. On occasions like this, a company’s director can grant permission for the company’s secretary or other trusted company officer to use the common seal as a substitute for the company’s director’s signature so that the document can quickly be executed by the company.
4. Overseas Business
In many places, a common seal is no longer mandatory. But it does not mean that all countries see it that way. Some still require a common seal as a must. Perhaps, in the future, your company might get a chance to work with a firm from a country that still requires a common seal for their documents. It is best to always be prepared for such occasions because you never truly know when will that happen. For countries like this, you will have to be ablet o provide the common seal of your company for the necessary documents between the two companies and countries so that everything can be recognized as legal by the overseas laws and courts.